CORK/Sail Kingston is able to host its annual events thanks to our dedicated volunteers.
2023 Volunteer Reimbursement Form
2023 Volunteer Reimbursement – Pre-Approval Form
Volunteers will receive their assignments, information for the day, and confirmation of morning meetings for subsequent days through email ahead of the events. The Official Notice Board is located at RacingRulesofSailing.org. Volunteer communication throughout events will be through WhatsApp. In order to join the WhatsApp group, volunteers must download the app and scan the QR code onsite. Morning volunteer briefings may occur at your assigned work area or in a meeting room. Check the volunteer desk for directions if necessary.
Typically work times are from 8:30AM to 5PM but may vary dependent
upon the racing schedule (course start times), the job you are doing
and the weather.
Lunch will be covered by a daily stipend of $15/day/volunteer and be e-transferred at the event of each event. To save on single use plastic, we do not supply single use water-bottles, but have a water-bottle refilling station on site. Please bring your own water-bottle(s) to ensure you have enough liquids for the day. A drug store is close by, a Quick Mart and small restaurants are three blocks away. Portsmouth Tavern, located across from the site, offers typical bar food.
Each volunteer should bring the following:
• Personal medications – If you have special conditions, such as
epilepsy or heart conditions, or have allergies and carry an
Epi-pen, please let others around you know of these or any other medical concerns so they may properly assist in an emergency.
• Sun block (SPF 15 minimum, SPF 30 recommended)
• Weather-appropriate clothing. Remember it is cooler on the
water and in the wind. A windbreaker or foul weather gear is
• Re-usable water bottle(s)
• Hat and sunglasses
• PFD (if you own one)
• Work/sailing gloves are useful if you are hauling anchors.
• A change of clothing
On-water volunteers are normally in an open boat and will not leave the course until the completion of the day’s events, with the exception of emergencies. For this reason, the items above are very important. Keep your belongings in a waterproof bag, or place your bag in a plastic bag if it is not waterproof. Black soled shoes are to be avoided, as they will mark a boat’s deck. Sandals or open-toed shoes are not recommended on water. On-shore volunteers may experience the same exposure conditions as on-water volunteers except they can find shelter. CORK tries to schedule a volunteer event encouraging socialization and informal debriefs. Please help welcome our new volunteers!
Course Race Officer—Directs and controls all personnel and boats on
the race course.
Race Committee/Signal boat—Directed by the Course Race Officer:
Time Keeping—Timing race activities and keeping the race
committee informed of the sequence of events.
Signal/Flags—Operating the display of flags and sounds at the
direction of the timer/ Course Race Officer.
Records—Recording of activities and sail numbers as required.
Line Boat—At the direction of the Course Race Officer, positions herself
at the end of the start line and observes the starting sequence to record
and report sail numbers as required.
Finish Boat—At the direction of the Course Race Officer, positions herself at the finish line and records sail numbers crossing the line.
Mark Boats—At the direction of the Course Race Officer, positions herself to drop and moves all marks as required during racing.
Safety/Patrol Boats—The safety/patrol fleet will monitor the fleets and,
if required, render assistance from launch until all boats are back
ashore. The fleet is under the direction of the designated Safety Officer,
but ultimate control of the course falls under the Course Race Officer.
Patrol boats may be moved from course to course as required.
Jury Boats—Directed by the Protest Committee Chair, certified judges
will provide on water evaluation and/or monitor the fleets during races.
Equipment—Maintain, store, hand out and receive all equipment used
by the regatta personnel and boats. This equipment includes anchors,
chains, etc. Runs from 8:00 AM until all equipment is returned for the
Site Services—Lay out and mark storage areas for fleets and ensure
competitors store boats and equipment in designated areas. Direct
parking and traffic flow.
Communications—Stationed in the communication centre or in the
regatta office – open each day from 8:00 AM to the end of sailing. Uses
VHF marine radios to maintain communication with all activities and
maintains the radio log.
First Aid—Works out of the First Aid Station—open each day from
8:00 AM to the end of sailing. Provides first aid to competitors,
volunteers, and coaches.
Launch—Assists competitors at the boat launch, stores boat dollies,
retrieves dollies and assists competitors when moving boats.
Registration—This role services the registration desk before each
regatta, where all competitors check in and receive their registration
package. Information from registration forms is entered into the database
on a daily basis, before and during the regatta. The registration desk
typically operates the day and evening before each regatta starts and the
first morning of each event.
Information—The information desk will provide regatta-specific, and
general Kingston information. Staffed by a person knowledgeable of the
Kingston area and local events.
Media—Works with the media, writes and distributes stories and
distributes results from the day’s sailing to various news organizations.
CORK media includes: Website: www.cork.org – Instagram: corkkingston
Ceremonies—Assist with preparing for awards ceremonies. Award ceremonies are usually held in the late afternoon on the last day of the regatta.
Results—Using the finish boat recording sheets, results are input into a
computer which calculates the score for each boat. Results are uploaded
Social— Assists with after sailing events, such as socials and dinners.
Volunteer Services—Assists the volunteer coordinator the volunteer
desk and checking-in volunteers. Updates the volunteer information